Privacy and Data Protection Policy Notice

Effective from 13 November 2017

OUR COMMITMENT TO DATA PROTECTION & PRIVACY

The privacy of the information provided to us is important and this statement is intended to inform and reassure the users of this website and/or the West of Morecambe Fisheries Ltd of our commitment to respecting privacy. A link to this policy appears on our homepage and all other top-level pages. Along with our business and internal computer systems, this website and the West of Morecambe Fisheries Ltd Company aim to comply with the relevant national and international legislation with regards to data protection and user privacy.

GENERAL INFORMATION

The West of Morecambe Fisheries (WOMF) is a ‘not-for-profit’ Company managed by Dr Andy Revill.  This Data Protection and Privacy Policy has been prepared to demonstrate how we are meeting the legislation in our routine communications and practice with contacts and clients. It is our policy to conduct our activities in line with current data protection policies. Since we have to subscribe to a high standard of business accounting this approach extends to our financial transactions also. It is our intention to make our Data Protection and Privacy Policy and process as transparent as possible. This policy covers the main activities we undertake in organising the services provided by West of Morecambe Fisheries Ltd, i.e.

  • Managing donations from the Offshore Wind Farm owners
  • Organising and developing Fishing Community Projects
  • Accounting and financial dealings
  • Publicising successful Fishing Community Projects
  • Routine office activities

MANAGING DONATIONS FROM THE OFFSHORE WINDFARMS

Donations made by the Offshore Wind Farms to the West of Morecambe Fisheries Ltd Company (WOMF) are typically made under the governance of legally binding contracts signed by the relevant signatories. The content of such contracts are kept confidential and are not disclosed to third parties, except where required to do so by law. Such a contract will generally specify who may be eligible to apply for funding for Fishing Community Projects, when applications for funding can be made, how much funding is available and a termination date for that contract. A contract will also typically stipulate the ‘terms and conditions’ that govern the selection and evaluation processes with regard to ‘applications for funding’.

ORGANISING AND DEVELOPING FISHING COMMUNITY PROJECTS

WOMF develops and organises Fishing Community Projects in line with the underlying contract that governs the associated Donation. The donating offshore wind farm typically makes donations to fund initiatives that are of a wide benefit to the affected fishing communities. Only under special circumstance will we fund an initiative with more narrow community benefits. The contracts and their associated Donations fall into two categories:

  • Voluntary Donations made by the Offshore Wind Farms
  • Agreed Donations made by the Offshore Wind Farms

Some further explanatory details about these Donations is provided below.

VOLUNTARY DONATIONS MADE BY THE OFFSHORE WIND FARMS

Voluntary Donations are usually donated as recognition of the good cooperation that may exist between the fishing communities and the offshore wind farm.  Voluntary Donations are used to support a range of initiatives that have wide benefits to fishing communities affected by the offshore wind farm. For Voluntary Donations, there will typically be ‘calls for proposals’ during which time the fishing communities can submit applications for funding for community projects.

CALLS FOR PROPOSALS FOR FISHING COMMUNITY PROJECTS

We will advertise ‘Calls for Proposals’ for Fishing Community Projects using this website. Application forms to our ‘Calls for Proposals’ may be periodically downloaded from our website and will necessarily require the applicant to disclose some basic personal information (name, phone number, email, contact address) to allow us to identify and contact the applicant. The applicant will also need to provide a description of their project proposal, costing and level of support it has from the local fishing industry etc. For some applications, it may be necessary for the applicant to provide evidence that they fish commercially in the relevant area, i.e. typically be proof of landings from that location and fishing licence / registration. Applicants may also be required to provide further details on their project proposal in order to progress its evaluation. West of Morecambe Fisheries Ltd will advise if such further information is required during the evaluation process on a case-by-case basis. All applications to our ‘Calls for Proposals’ are typically evaluated by invited specialist advisers from the local fishing communities, a representative from the donating offshore wind farm and the director of West of Morecambe Fisheries Ltd. All applicants will be required to sign and agree to the above evaluation process if they wish an application to be considered for funding. We will not further share the information contained on an application form with any other bodies, other than described above, except as may be required by law, a court of competent jurisdiction or any governmental or regulatory authority. At your request we will correct any errors from our system. Applicants that are successful in receiving funding will be required to participate in promotional activities and details of their project will posted on this website.

AGREED DONATIONS MADE BY THE OFFSHORE WIND FARMS

Some funds are donated to WOMF, which are part of formal agreements between specified fishermen and the wind farm owners. These are known as Agreed Donations. These formal agreements and Agreed Donations may be established for example; when there may be a need for spatial clearances of fishing gear /fishing activities, required for pre-construction surveys /construction or for on-going co-existence agreements. An agreement will take the form of a legal document that underpins the Agreed Donation. It will necessarily contain personal information such as names and addresses of the signatories. We will not further share the information contained within the agreement with any other bodies, except as may be required by law, a court of competent jurisdiction or any governmental or regulatory authority. Most commonly, an Agreed Donation through WOMF is made after an agreement is reached between the wind farm owner and a large fishing community group, such as Fish Producer Organisations, Fishing Cooperatives or Fishermen’s Associations etc. The Agreed Donation is subsequently used to fund initiatives, which are of specific benefit to that particular fishing community who are signatories to the agreement. Agreed Donations are made as an alternative to direct financial payments by the offshore wind farm to the fishing industry. At your request we will correct any errors from our system. The recipients of Agreed Funding will be requested to participate in promotional activities and details of their project will posted on this website, should they agree.

SINGLE BUSINESS AGREED DONATION

Occasionally an Agreed Donation is made with an independent individual fishing business /operator. This is known as a Single Business Agreed Donation. In this case the donation may be used to fund an initiative, which is of benefit to their business only. The agreement will take the form of a legal document that underpins the Agreed Donation. It will necessarily contain personal information such as names and addresses of the signatories. We will not further share the information contained within the agreement with any other bodies, except as may be required by law, a court of competent jurisdiction or any governmental or regulatory authority. Single Business Agreed Donations are made as an alternative to direct financial payments by the offshore wind farm to the fishing industry. At your request we will correct any errors from our system. The recipients of Agreed Funding will be requested to participate in promotional activities and details of their project will posted on this website, should they agree.

ACCOUNTING AND FINANCIAL DEALINGS

We maintain records of our financial transactions with all of our donors, recipients of awards and of our operating costs. These financial transactions are made by BACS transfer, debit card or by cheque. In this regard these are subject to standard accounting procedures not least the need to retain transaction/account records for seven years. We do not issue, receive or process any payments made by credit card. We may request the bank details of recipients of awards, so that we can make payments of an award to them. We do not divulge this data further and these bank records are held on our banks (Lloyds Bank plc) own secure server. As an alternative to a BACS payment, we will issue a cheque made payable to the recipient of an award if this is preferred.

PUBLICISING SUCCESSFUL FISHING COMMUNITY PROJECTS 

We aim to publicise as many of the successfully funded Fishing Community Projects as possible. The Fishing Community Projects are publicised through this website and also in periodically printed booklets. The photographs and testimonials detailed on this website are supplied on a voluntary basis and with the consent of the individuals concerned. Not all successfully funded Fishing Community Projects are publicised at all times.  The West of Morecambe Fisheries Ltd Company reserves the right to not publicise or to withdraw such promotional material from its website at any time. At your request we will correct any errors from our system.

ROUTINE OFFICE ACTIVITIES

Our business activities fall into two main categories: routine contacts with donors, recipients of awards and business associates, and publicising photographs and testimonials from successful Fishing Community Projects. In this regard we follow procedures that ensure a high level of security on our computing activities as well as offline storage of information in a secure location. The data involved is not used for any other purposes.

TRACKING OF VISITORS TO OUR WEBSITE

Like most websites, we use Google Analytics (GA) to track user interaction. We use this data to determine the number of people using our site, to better understand how they find and use our web pages and to see their journey through the website. Although GA records data such as your geographical location, device, Internet browser and operating system, none of this information personally identifies you to us. GA also records your computer’s IP address, which could be used to personally identify you, but Google do not grant us access to this. We consider Google to be a third party data processor. GA makes use of cookies, details of which can be found on Google’s developer guides. Disabling cookies on your Internet browser will stop GA from tracking any part of your visit to pages within this website.

COOKIES

Cookies are small text files that help you to navigate through a website. This site uses cookies to store information on your computer and they are essential to make our site work for you. They do not involve or use personal information in any way. You can prevent and delete cookies on your computer by using the relevant settings in your browser options. The Help menu on the toolbar of your browser will tell you how to prevent your browser from accepting cookies but this may affect the performance that you experience on our website.

DATA CONTROLLER

The data controller of this website is: West of Morecambe Fisheries Ltd, a UK Private Company limited by guarantee with the company number:  08447980 and whose registered office is at Suite 1, 3rd Floor, 11-12 St James’s Square, London, SW1Y 4LB.

DATA PROTECTION OFFICER

Dr Andy Revill
Director, West of Morecambe Fisheries Ltd
Telephone: +44(0) 7584 724078

PERSONAL DATA

We do not collect personal data directly through this website, however if you apply for funding for a Fishing Community Project you will be required to complete an application form and typically submit the completed application form by mail to our PO Box. West of Morecambe Fisheries Ltd does not share or sell personal information about contacts or customers with third parties for the purposes of marketing.

RISK ASSESSMENT

From our understanding of the current regulations the data we hold with regard to our contacts would be a ‘low risk’ in relation to our contacts.

DATA BREACHES

We will report any unlawful data breach of this website’s database, the database(s) of any of our third party data processors, WOMF computers to any and all relevant persons and authorities within 72 hours of the breach if it is apparent that data stored in an identifiable manner has been stolen.

INQUIRIES

We will seek to respond to any inquiries under the regulations including:

  • Your right of access to personal information records
  • Your right to correct data
  • Your right to be forgotten, for records to be deleted
  • Your right to withdraw your consent for processing at any time

QUESTIONS YOU MAY HAVE

Should you have any questions concerning our work and data protection issues please contact the data protection officer Dr Andy Revill, and we will try our best to help you with these.

CHANGES TO OUR PRIVACY POLICY

This privacy policy may change from time to time inline with legislation or industry developments. We will not explicitly inform our clients or website users of these changes. Instead, we recommend that you check this page occasionally for any policy changes. Specific policy changes and updates are mentioned in the change log below.

LOG OF CHANGES TO OUR PRIVACY POLICY

13 November 2017 – Privacy policy instigated

11 April 2017 – Privacy policy reviewed and updated

DISCLAIMER

West of Morecambe Fisheries Ltd assumes no responsibility or liability for any injury, loss or damage incurred as a result of any use or reliance upon the information and material contained within this website. West of Morecambe Fisheries Ltd has taken considerable care in preparing information contained within this website, however, West of Morecambe Fisheries Ltd is unable to provide any warranty concerning the accuracy or completeness of any information contained herein.

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